| || ||Our TechSource system includes bibliographic data (from 1920-present), text (abstract, claim and description of laid open patent documents from 1978-present) and images of patent documents (from 1920-present). Technology used to store our images has changed in the last year, rather than using an optical technology, we have moved all these documents on hard disk technology.
To help searchers, the office also maintains data on United States Patents on DVDs and Espace World (Mimosa) CDs/DVDs, and provides online access through WEST.
Storage process of new national application/correspondence:
As paper applications or other requests are received, if money is included, the paper documents are forwarded to finance to clear payment before they are forwarded to the formality section. The Formality Section enters some tombstone data in our TechSource system which creates a PA (Patent/Application) number. Then they put divider pages indicating the various sections of a document. Then it is forwarded to the Scanning Section for scanning these sheets in the system. Once scanning is complete, a QA is done on it.
For amendments or any other correspondence without payment, the info is scanned as soon as it is received and then tasked to the appropriate section.
The paper is put in boxes in the same order as they are being scanned With respect to retaining paper copies of all Canadian inventor filed applications, we do not keep the paper. Since P/A # 2,300,000, April 2000, the paper for all initially filed applications and all subsequently filed correspondence, (except prior art greater than 50 pages and unscannable material), is set aside for destruction, after the scanning and quality check steps. We then destroy the paper when we have a truck load of them.
For PCT applications entering national phase, if money is included, the paper documents are forwarded to finance to clear payment, then the documents are forwarded to the PCT section. For national entry of PCT applications, the application is retrieved from EspaceWorld CDs/DVDS provided by WIPO on a regular basis and indexed in a workstation application entitled "AppEntry". Then, QA is done. The application is then forwarded in the PCT queue for data entry requirements. Basic information entered in TechSource.
For new PCT filings, the workstation system entitled "InterApp" was added functionality to handle ISA. The system allows QC steps as part of the workflow. It exchanges data with WordPerfect to allow creation of RO/ISA/IPEA notices.